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User Type

Buyer: public sector organisation issuing tender exercise

Supplier: any organisation responding to tender exercise.

Government Type

This is the classification of awarding authority, i.e. councils are listed as Local Authority, hospital and NHS authorities are listed as Health etc. Please choose the correct Government Type for your authority.

Enter a description of your tender exercise into this box. This information will not be made visible to anyone else.

Click on Management Information Section to change status of Contract Record, set Reminder Date and change visibility of this record for other users within your organisation.

Use this area for your own internal reference number, please note you should not enter the Access Code into this box.

Please note that you can add and remove documents within this document library throughout the life of your tenderbox, this can be useful for clarification questions.

Keywords

Enter three keywords and/or phrases you are interested in finding contracts for - remember to check your spelling and be as detailed as possible.

eg anti-riot, ballistic vest, body armour

Please Note: You can add additional keywords to this list once you have completed your registration, visit: Opportunity Manager > Manage Profile Details > Keywords

For additional help, visit: http://www.contracts.mod.uk/resources/

Please note that you can add and remove documents within this document library throughout the life of your Quick Call Off, this can be useful for clarification questions.

Keyword search can include company name, postal address, email address etc. Comma-separate words if you are entering more than one keyword, then click on 'Search'.

Verification Code

If you require assistance entering the verification code, please contact the MOD Customer Service Helpdesk by email support@contracts.mod.uk.

Quick Search

Keyword: Please enter a keyword to search for suppliers that are registered in the DCO eSourcing supplier information database. Comma-seperate words if you are entering more than one keyword, then click on 'Search'. If you would like to find multiple different organisations, please keep the radio-button to 'Any of these'.

Advanced Search

Keyword: Please enter a keyword to search for suppliers that are registered in the DCO supplier information database. Comma-seperate words if you are entering more than one keyword, then click on 'Search'. If you would like to find multiple different organisations, please keep the radio-button to 'Any of these'.

Company Name

Company Name: Please enter a company name or part of a company name into this field. If you would like to find multiple different organisations, please keep the radio-button to 'Any of these'.

Current Collaboration

Please see your account information on the right to confirm which Collaboration you are currently in.

Create Collaboration

Use this box to name a new Collaboration for your Tender Exercise.

Address

Address: Please enter an address of a company you would like to search for. If you would like to find multiple different organisations, please keep the radio-button to 'Any of these'.

Password Hint

Enter a word or phrase that will help you to remember your password in the event of you forgetting it.

Industry Sector

Please select the industry sector that best describes what your business does or can provide. For example, if you are a law firm your industry sector would fall under 'Legal Services'. If you cannot locate a suitable Industry Sector, please select 'Other'.

Main Business Activities

Please enter a few keywords of business activities that you can provide either as a service or product to the public sector. For example, if you supply desktop computers, laptops and computer software, you might enter the following comma-separated phrases:
Computer Hardware, Computer Software, Desktop Computers, Personal Computers, Laptops, Hardware, Software etc.

Supplier Information

If you have been invited to tender by the MOD as part of their tendering process or have seen a contract opportunity that has instructions for you to enter a Tenderbox Access Code, enter this in the field below.

Please note: this area is not for Response Number codes. You will need to enter this once you have registered your account and completed your Supplier Profile."

Search for suppliers using the CPV Code search facility. All Suppliers who have registered and completed their profile on the system have added at least one CPV Code that is related to their products/services that they can provide to the public sector. If you would like to find multiple different organisations using this facility, please keep the radio-button to 'Any of these'.

Please enter a reference number for a supplier (if applicable). If you would like to find multiple different organisations, please keep the radio-button to 'Any of these'.

Registered: a supplier who has registered on Select but whose profile is unpublished.
Certified: a supplier who has published their self-certified profile.
Accredit: a supplier whose profile has been accredited by a third-party.

To search for a group of suppliers/buyers, enter the final part of their email address, i.e. @bipsolutions.com or part of their company name.

Pending Users: a user that has not yet been approved (this will be greyed out as soon as a user has been approved/declined/disabled)
Enabled Users: a user who has been approved for access to the website
Disabled Users: a user who has been disabled from using the site and can no longer log-in or access the facilities (before a user can be disabled, you must first transfer their assets)

Buyer Registered User: Can Create and Edit their own assets however can not submit notices for publication.
Buyer Supervisor: Can Create, Edit and Publish assets across their Organisation.
Buyer Administrator: Have access to all assets in the organisation and has the ability to manage users.

Any changes to your organisation details need to be passed in writing to the DCO helpdesk: support@contracts.mod.uk

This will allow you to set when your list opens and closes. This is particularly important for OJEU contracts, which require you to set a deadline for the supplier response.

To remove the reminder, click 'Dismiss'. To be reminded at a later date, click 'Title' to set another date.

Name/Email/Telephone Number of person responsible for managing this contract.

Basic key words which correspond to the contract.

Internal reference

Contact details for awarded supplier(s).

This date will generate an email and also populate a reminder within the main screen.

To make this Contract Record visible to all users in your organisation, select 'Yes'. Selecting 'No' will only display this Contract Record to those within your hierarchy.

Enter full numerical value including decimal places (e.g. 256924.31)