Procurement at MOD

Find out about Procurement at MOD and doing Business with Defence – information for those looking to become a supplier or contractor.

You can sign up as a supplier to MOD here

Register as a buyer here

Who we are

The MOD is one of the biggest public procurement organisations in Europe, managing some of the most complex and technologically advanced requirements in the world.  We are UK industry’s single largest customer, buying everything from military fighting vehicles to education services and all kinds of facilities management services.

What we do

We support our Armed Forces by providing world-class solutions for delivering national defence and security for the UK whilst ensuring the best possible value for the taxpayer.

Our procurement activity covers a very wide range of requirements, including:

  • Technology: cloud and digital, network services, software and technology products and services
  • Equipment and Support: ships, submarines, aircraft, vehicles, weapons, missiles, commodities and support (maintenance and repair)
  • Infrastructure: construction, hard and soft facilities management, property consultancy.

Our Supply Base

The Strategic Defence and Security Review (SDSR) 2015 committed the UK to spending a minimum 2% of GDP on defence over the next decade.  This commitment represents spending some £178Bn on defence equipment and support over that period.  In 2015/16 MOD spent nearly £20Bn with industry, accounting for over 40% of all UK government procurement spend and representing the fifth biggest defence budget in the world.

The size and complexity of many of our projects means that we need to work closely with our most important suppliers to ensure delivery of the Defence programme.  These are currently Boeing, BAe Systems, Rolls-Royce, Airbus, Lockheed Martin, Thales, QinetiQ, Leonardo, MBDA, Babcock, Serco, Capita, AWE and HP.

We advocate the use of competition wherever appropriate both in our direct contact opportunities and throughout the supply chain.  Opportunities therefore exist for suppliers of all sizes, from large established defence contractors through to innovative smaller businesses, to get involved in our procurement activity both as a prime supplier and as a sub-contractor.

The programmes we support are detailed in the Defence Equipment Plan; the top three equipment programmes in terms of spend include Typhoon, Future Strategic tanker Aircraft and Astute Attack Submarine.  In addition we spend over £3Bn annually on infrastructure and defence estates.

Why choose us

We believe that the variety of our procurement activity coupled with the size of our spend makes defence an attractive place to do business.  However we recognise that the size of the department can be daunting for prospective suppliers, and especially smaller businesses working with us for the first time.  To address this we have launched a number of initiatives to make life easier for our suppliers.

  • We’re making it easier for smaller businesses to find opportunities and compete for contracts by introducing a new supplier portal.
  • We’re committed to continuously developing our commercial expertise and seeking innovative solutions for our customers in the armed forces.
  • We’re making our procurement simpler and more transparent.

We advertise our requirements widely and use several channels to help suppliers access public sector contracts detailed below.

Our commercial policy priorities

We are committed to delivering the best value for money in our procurement activity, and we are seeking to improve this further by:

  • Improving access to our market for new, innovative suppliers and particularly smaller businesses. We want at least  25% of our procurement spend to go to SMEs both directly and indirectly by 2020.
  • Increasing visibility of our future contract opportunities through a published pipeline and advertising both direct and sub-contract opportunities in one place through enhancements to the Defence Contracts Online portal.
  • Laying out clearly the behaviours we expect from our most important suppliers.

Spending more with SMEs

We recognise SMEs have a great deal to offer in promoting economic growth.  We are working to help SMEs, including social enterprises and charities, gain a greater share of defence related business.

You may wish to read this guide for small and medium-sized enterprises by Emma Jones, Small Business Crown Representative and the Crown Commercial Service. This contains useful guidance on what to expect when selling to Government and top tips on how to bid for and win Government contracts.

Please note: This guide is intended for Government-wide suppliers and therefore does not include the following Defence-specific points:

  1. The single online portal for Defence Contracts is Defence Contracts Online
  2. Pre-Qualification Questionnaires (PQQs) are still employed for Defence Contracts under the £100,000 threshold in certain circumstances.

How we procure

The European Union Procurement Regulations drive UK law for public sector procurements and alongside MOD procurement policy provide the overarching control framework for all procurements.

This means that, as a public sector organisation, we procure in a different way to industry, and we do not operate preferred supplier lists.  We use competition as the default position, we set objective tender selection criteria, we are fair and transparent and will be held accountable for procurement decisions in a way the private sector is not.  Our principles include non-discrimination (on grounds of nationality), equal treatment (of all suppliers), transparency (act in fair and non-discriminatory manner), mutual recognition (of equivalent documents and standards).

Our procurement activity is consistent with the CADMID (Concept, Assessment, Demonstration, Manufacture, In-Service, and Dispose) cycle.

Where to Find Contract opportunities

We advertise our tender and contract opportunities widely. We use the government’s ’Contracts Finder’ portal; here central government departments and other public bodies advertise tender and contract opportunities valued at £10,000 and above. Access to Contracts Finder is free of charge the best way to access is through DCO.

We also advertise tender and contract opportunities valued over £10,000 in the Defence Contracts Online (DCO) portal. Access and registration to the MOD’s opportunities in the DCO portal is free of charge. We are also encouraging our key suppliers to advertise sub-contracting opportunities here, but suggest you also engage with Defence Contractors websites to seek sub-contracting opportunities.

Our contract opportunities which fall within the scope of  EU Public Procurement Regulation thresholds are additionally advertised in the Official Journal of the European Union (OJEU).

Requirements below £10,000 are often one-off projects bought in accordance with our internal policy for low value purchasing.

Want to know more?

To find out about supplying defence and how we can help you please get in touch. The MOD’s Doing Business with Defence Team provides advice and guidance to companies interested in becoming suppliers to defence. The team can provide help on becoming a defence supplier, and accessing MOD tender and contract opportunities online and free of charge.

Contact details:

Doing Business with Defence Outreach Team
Poplar 1, #2119
MOD Abbey Wood
Bristol
BS34 8JH

Telephone: 0151 242 2000
Email: dbscs-ecfinanceteam@mod.uk

Supplier Code of Conduct

The Supplier Code of Conduct outlines the standards and behaviours that the government expects of all its suppliers.

Find Out More

Innovation in the Defence Supply Chain

We want to encourage innovation in our business and attract new and non-traditional suppliers in to all levels of the defence supply chain.    Our military customers have put innovation high on their agenda and we expect this to be reflected in their future requirements.  SDSR 2015 identified innovation as a central theme reflecting the changing global security and technology landscape.  Technology is creating both threats to and opportunities for the UK’s security and prosperity and innovation is vital to maintaining our military advantage.

We have set up a new Innovation Fund (£800M over 10 years) to encourage better collaboration with industry, academia and allies, and target new providers to boost the competitive advantage of UK defence and find answers to our most pressing national security questions from across sectors at pace.

The Defence and Security Accelerator:

The Defence and Security Accelerator, which forms part of the Defence Science and Technology Laboratory (DSTL), focuses on innovations which can provide advantage to defence and national security to protect the UK from its adversaries. It funds the development of suppliers’ innovative ideas and provides support through to potential application. The Accelerator will also fund innovations for defence and security which support economic growth and prosperity in the UK.

The Defence Growth Partnership:

The Defence Growth Partnership is a unique collaboration between UK government and leading companies from the UK defence industry. It has been formed to meet the challenges of increased international competition for defence business, and has created a collaborative environment to enable the UK to offer the very best solutions to defence customers, tailored to meet global customer needs, including the MOD.

UK Defence Solutions Centre:

The UKDSC was established as an independent entity in 2015 and works to make the UK defence industry more successful in exports through:

  • better alignment with UK Government
  • better collaboration within the UK value chain
  • stimulating innovation and investment from a broad range of sources.

Created as part of the implementation plan for the Defence Growth Partnership (DGP) and jointly funded by government and industry, the UKDSC works closely with the Department for International Trade’s Defence & Security Organisation (DIT DSO), the UK Government, and the best of the defence industry, academia and R&D.

Related information

Innovate UK:

Innovate UK is an executive non-departmental public body, sponsored by the Department for Business, Energy & Industrial Strategy (BEIS).  They work with companies to de-risk, enable and support innovation and run competitions for funding in different industry sectors, including the Small Business Research Initiative, and an open competition for applications from any sector.  They also provide ‘connecting services’ including business advice for SMEs.

How to sell defence related goods and services overseas:

The Department for International Trade Defence & Security Organisation’s (DIT DSO) Small Business Unit provides dedicated support for UK SME companies that are looking to win defence and security business overseas.

You can contact the DIT DSO Small Business Unit via email ditdso.smeenquiry@trade.gsi.gov.uk

European Defence Procurement:

The MOD is a member of the European Defence Agency (EDA), an intergovernmental Agency of the European Council.

The EDA supports the member states and the council in their effort to improve European defence capabilities.  Work is ongoing and focused on:

  • access to markets
  • information and funding
  • defence research and technology
  • ‘cluster building’
  • business innovation

The EDA’s Defence Procurement Gateway provides defence related business opportunities and information at the EU and national level.

Contracting, Purchasing and Finance (CP&F) tool

The MOD is currently developing a replacement system for its procurement tools. The CP&F system will provide a single end to end capability by providing significant change opportunities for the MOD and suppliers in terms of improved contract visibility. It will enable a more efficient, effective and reliable process as well as providing timely management information.

All existing paper processes will be replaced providing a significant step toward the government directive that all procurement action is to be electronically conducted by 2017.

Find out more about the new system and how it will be implemented here.

MOD supplier invoicing and payment information:

Mystery Shopper Scheme:

The Crown Commercial Service’s Mystery Shopper Scheme provides a route for suppliers and potential suppliers, especially SMEs, to raise concerns about public procurement practice.

Email: MysteryShopper@crowncommercial.gov.uk

Scheduled Maintenance: As part of our ongoing investment into our services, we’ll be doing essential maintenance work on Saturday 25th August 2018 from 09:00 to 17:00 BST. During this time the service may be unavailable. We apologise for any inconvenience. If you have any queries relating to this notice, please contact helpdesk@bipsolutions.com